![]() Just go to and create a free Omni Sync Server account. It's a free service to sync your OmniFocus account, and it lets you add new tasks via email (more on that later). The best way is with the Omni Sync Server. The first time you open OmniFocus, you'll need to decide how you want to back up and sync your tasks. Omni Sync Server keeps your tasks in sync across your Apple devices And in addition to the projects and lists you'll find in most to-do list apps, it also has tools to review your projects and organize them in ways that fit your work style.Īll you'll need is its apps (starting at $39.99 each for Mac and iOS), a free Omni Sync Server account to sync the apps between your devices, and some time to organize your tasks. OmniFocus's Mac and iOS apps-along with integrations and email support-let you quickly add tasks from anywhere. That's what makes an app handy-especially one like OmniFocus that's designed around GTD. What you do need is a quick way to capture ideas and tasks whenever you think of them, along with tools to organize those tasks and review them regularly. It could work just as well with a paper notebook or the Reminders app that came with your computer or phone. You can take it further-there's a full book on GTD, after all-but those basic steps will help you quit forgetting tasks and start getting more done. You'll write tasks down, organize and review them, then actually complete tasks instead of spending all your time trying to remember them. Reflect on your work, reviewing your projects to make sure the tasks are still relevant and to make sure you didn't forget anything. Organize your tasks, pulling similar tasks together to complete at once or grouping project tasks into a workflow so you do each step in order. Decide if they're really important-and if so, what action needs to be taken to complete them. For that, GTD is a 5-step process:Ĭapture everything that needs to be done by writing down your tasks, ideas, projects, and more.Ĭlarify your ideas. You'll then need a system to come back and revisit those tasks-and actually get those things done. Instead of remembering everything that needs to be done, write each task and idea down to clear out your mind. "Your mind is for having ideas, not holding them," says author David Allen in his book Getting Things Done. That's the core problem the Getting Things Done or GTD methodology tries to solve. When you're trying to remember the things you need to do, the ideas you just came up with, your long-term goals, and the stuff you need to pick up at the store this evening, odds are you'll forget something. Your brain can only remember so many things at once. It's easy to forget things we need to do-too easy, in fact. Looking for more note-taking applications or notes app that translate well to systems like Second Brain concept developed by Tiago Forte? We've got you covered.Your mind is for having ideas, not holding them. Obsidian - Obsidian is a bit more advanced as a GTD tool, with linking notes, graph and connected tags, Obsidian is one place that will work be good for resurfacing notes for later, thanks to graph view and the nature of bi-directional linking.Īs you can see, each app brings a better experience for areas of GTD, but all follow a system well, if you set things up using the guidelines presented in David Allen's book.Many GTD users headed to Notion after Evernote became a little slower in nature. Notion - Notion has a good capture source and newer database abilities to make sure you organize, tag and place in the correct location.They have a clipper that also allows you to capture web pages, screen recordings and more multimedia. Nimbus Notes - A good alternative to Evernote, Nimbus presents a good base for capture, organize and reflect.Mem also has AI too that allows you to resurface notes for later in their Mem X (premium). Mem doesn't have an organization system, as it auto-tags notes, making it an anti-GTD tool in some ways, but a good auto-organizer. Capture is great with Mem's clipper allowing you to clip web pages, "mems" and even snippets to add onto the end of existing notes. Mem - A newer application that reminds us a lot of Evernote.Evernote also has a new AI cleanup, allowing you to clarify your note better. Evernote also has tasks and calendar to make more sense of notes. Evernote - One of the leading web clippers allow you to capture your note, organization notebook system will help you to place it in the correct location and finally search allows you to use it for later.Expanded on, let's find what notes app works best for your GTD.
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